The editors have adopted the following rules regarding the use of artificial intelligence (AI) tools. The Editorial board intends to monitor developments in this area and accordingly adapt the established principles to them, leaving for itself the right to make decisions in doubtful situations, always in favour of maintaining the high quality of the journal and the reliability of science. In formulating the principles, the editors used the guidelines developed by COPE (Committee on Publication Ethics) on the use of AI tools (COPE Focus on artificial intelligence) and the standards proposed by Elsevier (Generative AI Policies for Books and Commissioned Content). The editors treated these guidelines as a starting point for developing their own position on the use of AI tools by the authors, reviewers and editors of the Wrocław Theological Review.

 

Authors

AI tools should always be used under the supervision of the author. It is the author who bears responsibility for his/her work in its entirety and in all its parts, as well as for approving the final version of the manuscript and submitting it to the Wrocław Theological Review with a view to publication.

The author, when using an AI tool, must read its terms of use. The security, privacy, ownership and confidentiality of data (especially personal data) entered into AI must be guaranteed at all times. The AI tool used by the author should only have limited rights to use the input material, i.e. it must be intended to provide services to the user, and not be used to train AI tools.

It is up to the author to verify the veracity, accuracy, completeness and impartiality of the results generated by the AI. This also includes checking the sources from which the AI generated the query result.

Copying content generated by AI is not permissible. It can only be treated as auxiliary material. Its adaptation, editing and critical treatment are the author’s responsibility. The manuscript submitted by the author to the journal must represent the author’s authentic and original contribution.

AI tools are not treated as co-authors of the submitted text and content generated by AI cannot be quoted as if it were statements by human authors. The editors believe that authorship is associated with tasks and responsibilities that are unique to humans.

The author is responsible for ensuring that the work is original, has not been previously published, all authors have been taken into account, and the manuscript itself does not infringe the rights of third parties.

The use of AI to check spelling and grammar as well as for linguistic revision and translation is permissible.

Any use of AI tools should be marked as such. The editors require the author to include a statement when submitting the text, in which the author declares either that he has not used AI or that he has used it and that he will add to the submitted manuscript an appropriate statement required by the editors of the journal containing accurate information on the use of AI. This statement must include the following information: the name of the AI model/tool used, the version and extension number, and the name of the provider; the purpose of using AI and description of the added value (what the use of AI contributed to the manuscript); the scope of supervision of AI-generated content. Failure to comply with this obligation may constitute grounds for rejecting the manuscript.

Model statement to be provided when sending the text:

I declare that the article was created without the use of artificial intelligence (AI) tools. If this is not the case, I will add an appropriate statement to the submitted text, as required by the editors of the Wrocław Theological Review.

Model statement to be added to the submitted manuscript, which the author must place at the end of the submitted manuscript, under the content of the document, and above the bibliography. If the text is qualified for publication, such a statement will also be included in the published text:

Declaration of the use of artificial intelligence by the author

When preparing the manuscript (provide the title), the author(s) used/used the following AI tools and technologies: (name of the AI model/tool used, version and extension number, and provider name; list all AI tools used). The author(s) used AI for the purpose (provide reasons for using the tools and describe what the AI contributed to the submitted text). The tools listed have been used in the following way: (describe how). The author(s) has/have thoroughly and critically verified the AI-generated content, in particular for the possibility of producing false, inaccurate, incomplete or biased information, as well as for plagiarism or lack of attribution. All the sources from which the AI generated the content were verified, and the AI-generated content was then critically developed and edited by the author(s). The author(s) accept the submitted text in full, assure that there are no violations of publication ethics and bear full responsibility for the content of the publication. At the same time, the author(s) declare that the submitted manuscript represents the original contribution of the author(s) and reflects their own research, analyses and conclusions.

In addition, the use of artificial intelligence in the research process should also be noted and described in the part of the text devoted to the method of conducting research.

 

Reviewers

The reviewer should treat the materials sent to him/her for review as confidential. It is not allowed to upload these documents or parts of them to AI tools (this may violate the confidentiality and exclusive rights of the author to the manuscript, as well as serve as training data for the AI). Also, the content of the review prepared by the reviewer cannot finds its way to AI tools.

The editors assume that the responsibility for the review can only be assigned to people. The content and structure of the review and the reviewer’s recommendations are expected to be the result of their expertise and not come from AI. A reviewer may use AI only to a limited extent, for auxiliary purposes, e.g.: information search, data analysis, spelling and grammar checking, language revision and translation. It is the reviewer’s responsibility to examine AI-generated content in their review.

When commissioning a review, the editors provide the reviewer with the text together with the author’s statement entitled “Declaration of the use of artificial intelligence by the author”. The content of this statement can be found above, in the section dedicated to the author.

Before proceeding with the review, the reviewer should familiarize himself/herself with the rules regarding AI applicable to the author (above), as well as with the editorial policy (below). By accepting the editors’ request for a review, the reviewer will be asked to provide the statement with the following content: “I declare that I have read the policy of the editors of Wrocław Theological Review regarding the use of artificial intelligence (AI) and I will comply with this policy when preparing the review.”

A reviewer who has developed suspicions regarding a different use of AI than declared by the author in his/her article submitted for review should note this in his review.

 

Editors

The editors of the Wrocław Theological Review expect contributions whose authors are humans. The editors allow the use of AI tools by authors only under certain conditions specified above and noted in the statement sent by the author (a model statement provided in the section concerning authors). Any violation of the journal’s AI policy will result in action by the editorial board, including rejection of the submitted manuscript.

The editors treat manuscripts submitted to the journal as confidential. They will not be sent in whole or in part to AI tools, as this may violate the security, privacy, ownership or confidentiality of personal data.

The final assessment of the submitted text, after reading the reviews, is the responsibility of the editors. The responsibility for such an assessment lies with humans. Therefore, the editorial staff does not use AI to assist in the assessment of manuscripts.

The editors of the Wrocław Theological Review reserve the right to verify the submitted manuscripts regarding the use of AI by the authors, using AI detectors. It is also up to the editors to verify the veracity of the statement made by the author (“Declaration of the use of artificial intelligence by the author”). The editors have the right to reject the submitted manuscript in the event of noticing irregularities or incompleteness of the data in the statement.

The final decision whether the use of AI is acceptable and in accordance with the policy of the editors of the Wrocław Theological Review belongs to the editor-in-chief of the journal.

The editors who accepted the submitted manuscript for publication publish alongside a statement made by the author regarding the use of AI.

The editors have the right to request additional reviews if they are not fully convinced that the reviewer has written a review using AI tools in a manner consistent with the journal’s policy.

The editors do not use AI for the purpose of editing, proofreading and linguistic verification of the submitted text. The editors ensure linguistic verification of texts in a foreign language and specialist proofreading of each manuscript before its publication, and the text after proofreading (both at the stage of proofreading and typesetting) is sent to the author for author’s proofreading and approval.